Circular No. 008
Implementation of the Quality Management System.
June-2019
CIRCULAR No 008
Considering that the ISO 9001 Standard is a standard of the International Organization for Standardization that applies to products and services related to quality management and is applicable to any type of organization across any sector or activity.
Through this circular, the entire Aquatic Sector is informed, especially those companies classified as Main and Auxiliary Naval Production Centers, that as of this date, the following is established:
- The Main Naval Production Centers, consisting of: Shipyards, Slipways, Vessel Factories, and Artisanal Vessel Factories; and the Auxiliary Naval Production Centers, consisting of: Naval Workshops, Naval Consultancies, Inspection Companies or Laboratories (Essays and Testing), Classification Societies for Vessels and Navigation Accessories, Manufacturers and Distributors of Naval Machinery, Equipment and Systems, and Manufacturers and Distributors of Materials and Supplies destined for naval industry activities; shall implement a Quality Management System, the first stage of which must be completed before December 31, 2019, in accordance with the instructions annexed to this circular.
The Aquatic Authority, through the General Management of the Merchant Marine—specifically the Naval Industry Management and the Information Technology Office—shall ensure compliance with this Circular.
President of the National Institute of Aquatic Spaces
Decree No. 2,874 dated May 18, 2017, Official Gazette No. 41,153 dated May 18, 2017.
ANNEX “A”
MODEL FOR EVALUATING THE PROGRESS OF THE QUALITY MANAGEMENT SYSTEM IMPLEMENTATION
| Stage | Description and Key Activities | Delivery Date |
|---|---|---|
| First Stage: Diagnosis and Planning |
Conduct a diagnosis to determine the degree of compliance regarding the requirements of the ISO 9001:2015 standard. Determination of institutional requirements. Preparation of a findings report and work plan (activities, responsible parties, deadlines, and closure of gaps). Must be carried out by auditors with technical competence in QMS (Quality Management Systems). |
June 30, 2019 |
| Second Stage: QMS Design | Define key elements: Scope, types of products/services, organizational context, roles and responsibilities, processes and interrelationships, leadership, quality policy and objectives, customer focus, risk-based thinking, resources (people, infrastructure), documented support, planning, operational control, and internal audits. | September 30, 2019 |
| Third Stage: QMS Implementation | Embedded in the PDCA (Plan, Do, Check, Act) continuous improvement cycle. Implementation of methodologies and records across all processes and functional areas within the defined scope.nmersa en el ciclo de mejora continua PHVA (Planear, hacer, verificar y actuar). [cite: 40] Implementación de metodologías y registros en todos los procesos y áreas funcionales dentro del alcance definido. | February 28, 2020 |
| Fourth Stage: Internal Audit | Conduct internal quality audits to determine if the QMS complies with ISO 9001:2015 requirements and is applied consistently. | May 2020 |
| Fifth Stage: Implementation Validation | Formal evaluation of the QMS by external experts, coordinated by INEA whenever deemed appropriate. | At the discretion of INEA |
