Circular 007
Bolivarian Government of Venezuela | Ministry of People’s Power for Transport
National Institute of Aquatic Spaces
CIRCULAR No 007
Whereas, by means of Circular No. 002 dated February 8, 2019, and Circular No. 005, issued by the National Institute of Aquatic Spaces, it is established as a requirement that all companies within the aquatic sector and port administrators must implement a Quality Management System under the ISO 9001:2015 Standard before June 30, 2019.
The National Institute of Aquatic Spaces, in the exercise of its role as the Aquatic Authority, must provide the necessary elements for such purposes; therefore, a model must be adopted to evaluate the progress of the implementation of said requirement, noting that submission must be carried out in stages, in accordance with Annex “A” of this Circular.
The General Management of the Merchant Marine is hereby charged with ensuring compliance with the provisions of this Circular.
The contents of this Circular are to be notified through all dissemination mechanisms.
ANNEX “A” – MODEL FOR EVALUATING THE PROGRESS OF THE QUALITY MANAGEMENT SYSTEM IMPLEMENTATION
| Stage | Description | Delivery Date |
|---|---|---|
| First stage | Diagnosis and Planning. Perform a diagnosis to determine the organization’s degree of compliance with the requirements of the ISO 9001:2015 standard. With this tool, it is possible to determine what the institution requires to comply with the requirements established in the aforementioned standard. Based on the findings of the diagnosis, the respective report must be prepared, which must be accompanied by a work plan detailing the activities, those responsible, and the deadlines for execution, as well as the closing of the identified gaps. The diagnosis must be performed by professional auditors with technical competence in the area of Quality Management System Auditing. | 30 june 2019 |
| Second stage | Design of the Quality Management System (QMS). Define the key elements of the Quality Management System and the requirements of the standard (system scope, establishing the types of products and services applicable to this standard, understanding the organization and its context, roles, responsibilities, and authorities within the organization; establishing the necessary processes and their interrelations, leadership and commitment from top management, quality policy, quality objectives, customer focus, risk-based thinking, resources necessary for implementation, people, infrastructure, documentary support for the system, operational planning and control, monitoring, measurement, analysis and evaluation, customer satisfaction, internal audits, and determining opportunities for improvement). | September 30, 2019 |
| Third stage | Implementation of the Quality Management System (QMS). The implementation stage is embedded within the PDCA (Plan, Do, Check, Act) continuous improvement cycle and can be adapted to the specific type of institution where it is applied. As the Quality Management System (QMS) is designed, methodologies and records are implemented across all processes and functional areas within the defined scope. | February 28, 2020 |
| Fourth stage | Internal Audit. Once the Quality Management System (QMS) has been implemented in the organization, internal quality audits will be conducted to determine if the QMS complies with the ISO 9001:2015 requirements and is applied consistently throughout the processes involved. | May 2020 |
| Fifth stage | Validation of the implementation. Validation involves a formal evaluation of the Quality Management System (QMS) by external experts, which will be coordinated by the National Institute of Aquatic Spaces when it deems appropriate. | – |
CÉSAR VLADIMIR ROMERO SALAZAR
President of the National Institute of Aquatic Spaces
Decree No. 2,874 dated May 18, 2017.
Reprinted due to material error, according to Official Gazette No. 41.166 dated June 6, 2017.
IPWZGALMCGR
